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Directors and PAYE

1.0 Basics

• Directors are employees.

• It is not necessary for Directors to be paid National living/minimum wage.
see HMRC Tax Bulletin 50 with examples and ICAEW Tax guide 07/00.

• Directors usually register for Self-assessment (SA). They will need to complete employment pages of the return.

• Two methods for computing National Insurance Contributions (NICs) for directors:

a) Cumulative ; or

b) Regular employee method

Please note both method give similar results at the end of the tax year.

1.1 Bonus facts

• Directors can register for `Annual Scheme` who are paid on an annual basis to avoid sending (Employee Payment Summary) EPSs every month.

• Dividends can only be paid when there are sufficient profits made in the business this could be current year profits or brought forward reserves.

• NIC is not due on Dividends.

• Record keeping: PAYE records needs to be kept for 3 years.

• Its advisable to keep records for 7 years.

2.0 Paying directors without running payroll
We can put up till £123 (LEL : tax year 24-25) x 52 = £6,396 as director’s wages.

For tax year 2025-26 ; as ST is lower than LEL we can only put £96 x 52 = £4,992 as director’s wages without running a payroll.

See link below:
https://www.gov.uk/paye-for-employers

3.0 Optimum salary for directors
If the employer is eligible for Employment Allowance , which will happen in case there are two directors husband and wife or two friends both directors in the company. We should pay them a salary equal to the personal allowance.

In other cases uptill the NIC secondary threshold.

Maths on the above:

Suppose A earns a salary of £12,500 (tax year 20-21), he pays no tax but NIC @ 12 % above primary threshold (£9,500). Thus he pays 12% on £3,000 i.e. £360.

But as the company does not pay Employer NIC, company can save 19% on £3,000 i.e. £570 , difference £210 saved.

For two directors saving are £210 x 2 = £420 per annum.

4.0 Minimum Salary for State Pension
Any individual (including a director) earning between £120 (LEL) and £183 (PT) a week, is treated as having been paid the contributions to protect your National Insurance record.

  • Employee starts paying NIC on salaries over PT and
  • Employer starts paying NIC on salaries over ST

See link below:
https://www.gov.uk/national-insurance

5.0 Method of payment of directors salaries
Usually Director’s salary is credited in their account via a Journal entry. This is alright when Director Loan Account is in Credit. In case Director Loan Account is in debit i.e. monies have already been withdrawn, it would be necessary to actually pay the salary, which director could transfer back to the company.

6.0 Interest on directors loans
If a director has given loan to his company and charges interest on it, this interest income will be covered by Personal savings allowance.

7.0 Auto enrollment
a) As per Pension regulator “organisation with one or more directors who do not have contracts of employment is not an employer if it does not have any staff other than the director(s).

The company will have no automatic enrolment duties and does not need to complete a declaration of compliance. In this case they should let pension regulator know that they’re not an employer.”

b) Employer can pay full 8% contribution; as per gov.uk .

See link below:
Pension Regulator website

8.0 Starting PAYE during the tax year 

Please see our note on related blog.

Foreign capital losses

What are the rules for setting off foreign capital losses.

Foreign capital losses

A loss accruing to a person in a tax year in which they were non-resident it is not an allowable loss. TCGA 1992 sec 1E subsection (1)

In a split year this rule applies to the overseas part. TCGA 1992 sec 1G subsection (2)

Exception to the above rule is disposal of UK Land (direct or indirect) or UK assets held for the purpose of a UK trade. TCGA 1992 sec 1A subsection (3)


Example

Say, Pavel is a long-term resident of India and moved to the UK in 2022. He is an active investor in Indian stock market. He made capital losses in year 2021 but when he became UK tax resident in tax year 2022, he made capital gains in India. His position is summarized below:

Tax yearResident status in UKResident status in IndiaCapital Gain/Loss
2021Non-residentResidentLoss
2022ResidentNon-residentGain


From UK tax perspective, as Pavel made capital loss in India in 2021 when he was a non-resident in the UK, he cannot set them off against capital gains made in India in tax year 2022.

Note: Rules may differ for remittance basis users and temporary non-residents.

Bonus
Usually, capital gains can be transferred among spouses e.g. before disposing off an equity shares husband can transfer part of them to wife to take advantage of two capital annual allowances. Unfortunately, Capital losses cannot be transferred i.e. capital gains of one spouse cannot be offset against the capital losses of the other.

For further reading, visit our Worldwide Disclosure blog.

TDS on NRO deposits in India

UK residents can restrict Indian bank to deduct TDS at 15%

Usually Indian bank deduct c31% as tax on the interest they pay on NRO deposits – savings bank or fixed deposits.

A UK resident can use double taxation avoidance agreement between India and UK to restrict Indian banks to deduct TDS at 15% (treaty rate).

Usually, Bank ask for Form 10F and a self-declaration (sample forms).

Please be aware, India UK DTAA restricts FTCR at 15% for interest income even if tax suffered is higher i.e. c31% in this case.

Incase UK resident has deposits in other countries, similar forms will be required. Please check with you bank. Treaty rates for different countries can be access via DTAA digest.

This exercise is only worth if taxpayer has material deposits.

Bonus material

You may find another blog post on similar topic useful – UK resident earning overseas interest income from India

For further reading, visit our Worldwide Disclosure blog.

Small companies , which documents I have to file and where ?

Small companies have to file documents at two places :

1 – Companies house ; and

2 – HMRC

Companies house: two documents

1 – Annual accounts  – Companies house does not charge for filing this document.

2 – Annual return – Companies house charges a single annual charge, information can be updated for free throughout the year by filing further confirmation statements during the payment period.

HMRC: two document

1 – Companies Tax return

2 – Owner tax return

Bonus Material

Group Accounts – A company is exempt from the requirement to prepare group accounts if at the end of the financial year, the company is subject to the small companies regime. source Companies Act 2006 Section 399

Do I have to file UK tax return?

Do I have to file a return even if no tax is payable?

Simplest way to find out, is to use the tool on gov.uk website. Always keep a print of the result for record.

But sometimes, as all automated tool sometimes do, this tool may not give the answer as expected.

Recently I had an enquiry.

An Individual has no UK income but has rental income in India of c£4k per annum. Does he need to file his UK tax return, even if his total income is less than personal allowance.

Question 1 – Whether this individual will get personal allowance?

Our case – Individual is an Indian national but he lives in the UK.

Fortunately, he is a UK tax resident thus he was eligible for personal allowance.

Simply, an individual is UK tax resident if he was in the UK for more than 183 days in that tax year. If your case is different refer to RDR3 Booklet of HMRC.

HMRC guidance to check eligibility of personal allowance in different cases of tax residency and nationality is given in RDRM10300+

Question 2 – Whether he needs to file a tax return even if no tax is payable?

Starting point is that It’s the individual’s responsibility to inform HMRC if he has any income tax or capital gains tax to pay1 within 6 months of the end of the assessment year i.e. by 5th Oct2

But individual is not required to inform HMRC, if after taking in account all income for the tax year he is not liable to pay any tax.3

Please be aware there may be situation where you have to file tax return even if there is no tax payable, example:

  1. Where HMRC sends you a notice to file a return; or
  2. In case where you have capital gains which are less than the capital gains allowance but:
    a. the total amount you sold the assets for was more than 4 times your allowance; and
    b. you’re registered for Self-Assessment
  3. You need to claim a refund
  4. File a loss return
  5. Claim relief for charitable donations, pensions
  6. Pay Class 2 NICs and others.

Keeping the above in view, it may still be advisable to file a tax return as if you make a mistake, penalties are lower for inaccuracies than failure to notify.

Source:

  1.  TMA 1970 sec 7 (1)
  2. TMA 1970 sec 7 (1C)
  3. TMA 19790 sec 7 (3) and (7)

Acknowledgement

Bonus material

Income tax was introduced in Britain temporarily during the Napoleonic wars in 1799 but became a permanent feature in 1842, in anti-tax United States in 1913 and in the bastion of income tax – Sweden in 1932.

Source: User guide to Economics by Ha-Joon Chang