Blog

Records retention in a Restaurant

Basic reckoner is given below:

PAYE for employers 3 years from the end of the tax year they relate to.
Corporation Tax For 6 years from the end of the last company financial year they relate to.
VAT At least 6 years
Self Assessement – PAYE At least 22 months after the end of the tax year the tax return is for.
Self Assessement – Self employed At least 5 years after the 31 January submission deadline of the relevant tax year.
Staff Files 6 years after staff leaving
Sales envelopes 18 months for Charge-backs

Please click the links above to see detailed guidance before taking any action.

Students working in restaurants

Like all individuals working in the UK, students also have to pay tax and National Insurance Contributions (NICs).

But they can claim tax back in two circumstances:

  • UK Students:  If you do not plan to work in another job till coming 5th April, you can claim tax back by completing form P50

 

  • Overseas Students: If you are leaving UK you can claim tax back by completing form P85

 

  • Under the age of 16 : Their National insurance code is X , as National Insurance contributions are not payable for under 16 year olds.

 

Further resources:

HMRC has made an informative You tube video.

CIOT has prepared a very good notes with detailed information,
please visit CIOT website.

 

 

Restaurant Industry – Human Resources Files

Restaurant Industry – How to do Right to Work Checks ?

Restaurant industry has one of the highest levels of staff turnover. Restaurant Managers and Chefs are so busy with day to day operations that this area gets lags behind.

Main hurdles we see from managers:

1 – Lots of paperwork to be collected and issued. How to track them.

2 – Lack of knowledge on which paperwork to collect , when to collect and what to check.

We have prepared a quick MANAGER’S CHECKLIST for the recruiting managers to use while on-boarding staff. This is one of the series of documents we have to help the clients fulfill their obligations relating to `Right to work` checks.

One of the useful tool is the European Union Official website PRADO (free resource) helping recruiting managers to check `Right to Work` documents of a prospective employee.

We advise and help clients in being vigilant in this area and avoid illegal working penalties.

See this Map for the restaurants fined in London this year.

 

HMRC to be preferential Creditor

How are funds distributed among creditors in a restaurant insolvency ?

From 6 April 2020 HMRC will become preferential Creditor in UK insolvencies.

UK treasury has written an easy to read paper on this matter. Explaining the effects of this change and showing hierarchy of distribution of funds in insolvency.

It shows that unsecured creditors like suppliers usually recover 4% of their dues.

I think it’s a good move by the government to secure taxes for the public good.

Restaurant suppliers should make note and negotiate better credit terms.

Creating a Trial Balance in MS Access

A simple and quick way to create trial balance in MS-Access

Step 1 Create tables:

First table : tblNominals

NominalID AutoNumber Primary Key
NominalHeads    Text  

Next table called tblTransactions

Transaction ID AutoNumber Primary Key
TransactionDate Date  
DebitHead Text Lookup to Nominal table : NominalID
Credit Head Text Lookup to Nominal table : NominalID
Amount Currency  

Create another table tblSign

Sign Number Primary Key

Enter only two entries in this table 1 and -1.

Step 2 Enter some transactions in tblTransactions

Step 3 Create a Query. This is the main bit – go slow

Query Design > Select all three tables created above plus add tblNominals once more, so you should have four tables in the query.

tblNominals will have two connections with tblTransactions. Remove one connection and add one from tblNominals_1 in a way that Debit and Credit in tblTransactions should have one connection each from the tbltblNominals and tblNominals_1. Remember PrimaryID is connected.

In first QBE grid Field

Nominal: IIf([Sign]=1,[1tblNominals].[NominalHead],[1tblNominals_1].[NominalHead])

In second QBE grid Field

Total: [Amount]*[Sign]

Also Total : Sum

Good luck !

PS – This trial balance was made with the help of articles from Simon Hurst on accountingweb

Sample Ms Access file: Simple Trial Balance

Update: 11/06/2020

Update:
02/05/2023 – Added queries to generate Profit & Loss Account and Balance Sheet. Link